Southern SARE provides travel reimbursement for members of SARE and for individuals who attend educational events as SARE scholarship recipients.
SARE may provide travel reimbursement for the following situations:
- When traveling as a SARE member. This includes Administrative Council Members, State Ag Coordinators, and State Program Assistants;
- When traveling as a SARE scholarship recipient. This includes individuals who attend educational events generally through Southern SARE's Professional Development Program. Such individuals can include Extension or county agents and mentor farmers seeking to obtain new knowledge and skills through training events; graduate students, farmers, researchers, or other ag professionals attending events to present SSARE-funded projects; or professionals invited to events for speaking engagements;
- When one or more individuals are attending a single event as representatives of an organization, and reimbursement is to be paid directly to the organization.
To receive reimbursement for SARE travel-related expenses in a timely fashion, read and follow the guidelines to ensure all requirements are met before submitting travel expense reimbursement. Any missing documentation may result in a delay in processing travel reimbursement. All travel expenditures must be filed within 20 days of the completion of the travel event.
For questions regarding travel reimbursements, contact Kayla Martin at kayla.martin2@uga.edu
Refer to the University of Georgia's travel policy for more information. A UGA Travel Policy Quick Reference Guide is also available.
The State of Georgia has mandatory statewide contracts with specified car rental suppliers for travel within the Continental U.S. UGA requires renting vehicles from these providers when renting a vehicle is the preferred or most advantageous mode of transportation. For more information, visit UGA's website.
NOTE: Per University of Georgia policy, only hotels/motels are allowable lodging establishments for reimbursement. Businesses, such as Airbnb, Vrbo, HomeAway, condos/townhomes, or similar vacation rentals are not allowable lodging services. All travelers need to be aware of this State of Georgia policy and that neither UGA nor USG has the authority to grant exceptions. For UGA to reimburse lodging expenses, travelers must stay at a hotel or motel. For travel reimbursement purposes, all 50 U.S. states are considered domestic travel. The 16 U.S. territories and commonwealths, including Puerto Rico and the U.S. Virgin Islands, are also considered domestic travel.
International travel is not allowed.