Since 1988, SARE's grants program has been supporting research and education projects that bring new ideas to farms and ranches around the country. Grant outcomes are intended to benefit farmers, ranchers, researchers, non-profits, community organizations, and other ag professionals in furthering sustainable agriculture production and marketing practices. In order to make this information publicly available, grant recipients are required to report their project findings to the SARE program.
Southern SARE requires an annual report for each year the project is active, and a final report at project's end, along with any outreach materials that were developed. They summarize project findings and outline objectives, research methods and results. These reports are stored in the SARE projects database and are accessible to the public for searching, review and use.
In order to submit a report, grant principal investigators must be registered in the SARE Grant Management System. Grant recipients gained access to the system upon their initial grant award using their email address and a password they created to access the system. The SARE Grant Management System is an online reporting system that allows SARE grant recipients to submit project reports and any relevant resources.
Annual reports are due by April 1 every year the grant project is active, except for the year a grant project is scheduled to end.
Final reports are due 45 days after the project ends.
Principal investigators are notified via email prior to report deadlines.
The project reports are divided into several sections, including a summary, objectives, materials and methods, and impacts/results/outcomes. Report sections vary depending upon the project type.
Submit your reports on time. Late annual or final reports will result in subaward invoices being held for payment until the delinquent report is received and approved. If the PI has more than one subaward, all invoices for the PI’s active subawards will be held until the delinquent annual and/or final reports are submitted and approved.
Some Basic Tips to Submitting Reports
- The reporting system is a progressive style of reporting. Applicants may add to existing information for each reporting section each year a report is due.
- You can write your report directly in the editor box or cut and past text from Word or other word processors into the report.
- Links may be inserted into the text, but external links often lead to broken links. We recommend uploading related content when possible instead of linking offsite.
- Upload figures and graphs directly into the reporting system, rather than linking to an external document.
- Tables can be created using the editor's table feature or copied and pasted from Word or other word processors.
- Images or graphs added to the body of your report will display inline with the text. Figures and graphs must be converted to images and saved as a JPEG, GIF or PNG file to display as images in the report.
- Information products should be uploaded when possible.