Allowable expenses can be reimbursed as of the start date of the grant award, but invoices cannot be submitted and processed for reimbursement until the grant contract is fully executed. Any expenses incurred PRIOR to the start date of your grant are NOT reimbursable.
A standard invoice form from your institution/agency/organization may be used to invoice University of Georgia for allowable reimbursable expenses. The SSARE Accountant can also provide you with an invoice template to use.
All invoices must include the following details:
- Subaward number (usually begins SUB0000);
- Subaward begin and end dates;
- Period dates covered by invoice – no more than one invoice allowed per expenditure month;
- Expenditure breakdown by major cost category;
- An original signature of the financial contact with certification statement. Contact Denise Quick for certification language;
- Cumulative totals;
- Supporting documentation, if required by the subaward agreement, or upon request by the SSARE office.
Southern SARE will not accept JPEGs, cell phone photos, or other photo formats for invoices and receipts. Accepted formats include: Word, PDF, and Excel.
Invoices/receipts for reimbursement must be submitted monthly or quarterly.
We will reimburse up to 90 percent of the award and hold the balance until we receive a final report.
Invoices can be mailed to:
SSARE Accountant
University of Georgia -- Griffin Campus
111 Stuckey Drive, UGA Stuckey Building, Room 209
Griffin, GA 30223-1797
or email to Denise Quick.