A Southern SARE Graduate Student Grant is conducted by the student who was awarded the project.
If the awarded graduate student is unable to complete the Graduate Student Grant project, graduates from their institution, or transfers to a new institution within the grant project start and end date, the graduate student project cannot follow the student. A new graduate student must be named to the grant project with Southern SARE approval. Any Graduate Student Grant without a Graduate Student is considered out of compliance and is subject to grant termination.
To request a change to the graduate student, the Principal Investigator/Major Professor of the project must provide a letter or email with the following content:
- Provide justification for the need to change the graduate student;
- Provide the name and contact information of the new graduate student;
- Provide a brief statement that demonstrates the new graduate student is qualified to conduct the grant project;
- Include your SARE subaward number or project number;
- Address the letter to the appropriate SSARE staff;
- cc Tydaisha White on your request.
Once the request has been received and approved, processing begins at the SSARE office and then forwarded to the UGA Sponsored Projects Unit in Athens. A formal modification to the award will be issued by Sponsored Projects at UGA. This modification will be emailed to the PI’s institution contact on file. Once received by the institution, it should be signed and returned to UGA for finalization.
- It may take up to 8 weeks for the change in Graduate Student requests to be processed once approved.
- Only one graduate student change request is allowed during the life of the Graduate Student Grant project.
- A graduate student grant request cannot be made within 6 months from the end date of the grant project.
- A graduate student is required to conduct a Graduate Student Grant. If a new graduate student cannot be identified to complete the Graduate Student Grant project, the project award will be immediately terminated.
- To request a grant termination, provide the following documentation: The subaward number and project number of the grant, and justification as to why the grant needs to be terminated. The request needs to come from the AOR at the institution with signature from the PI on the project.