A timeline of the Southern SARE Professional Development Program (PDP) Grants, from the release of the Call for Pre-proposals to the funding selection of full proposals:
- The Professional Development Program Grant Committee reviews and approves the Call for pre-proposals and full proposals at the winter Administrative Council meeting each February.
- The Southern SARE Professional Development Program Grant Call for Pre-proposals opens in July. Application deadline is in August.
- Once the pre-proposal deadline closes, the Professional Development Program Grant Committee reviews proposals. Full proposal invite is based on review criteria and a scoring system. The review process is roughly 4 weeks with a review deadline in October. The Professional Development Program Grant Committee brings forth recommended proposals to the Executive Committee, which then makes final decisions on which pre-proposals to move forward to the full proposal process.
- Pre-proposal applicants are invited to submit full proposals in October, with an application deadline of November.
- Once the full proposal deadline closes, outside technical reviewers are assigned to and provide written reviews of proposals. Technical review deadline is December.
- Following the review of the technical review team, the Professional Development Program Grant Committee reviews the full proposals based on review and scoring criteria. The Professional Development Program Grant Committee makes funding recommendations to the Administrative Council at the winter meeting in February. The Administrative Council selects proposals for funding.
- All grant applicants are notified after the Administrative Council meeting (by March) of the status of their proposal. Each applicant receives a copy of the reviewer comments.
- Funded Professional Development Program Grant projects begin April 1.
| January | February | August | April | July | August | October | November | December |
| PDP Committee review process continues. | PDP Grant Call for Pre-proposals and Call for Full Proposals approved at the winter Administrative Council meeting. | PDP full proposal applicants notified of funding status. Reviewer comments provided. | Funded PDP Grant projects begin April 1. | PDP Grant Call for Pre-proposals open. | Pre-proposal deadline. PDP Grant Committee assigned to review proposals. | Executive Committee makes pre-proposal selections. Selected re-proposal applicants are invited to submit full proposals. | Full proposal deadline. Outside technical reviewers assigned proposals. | Technical Review deadline. PDP Committee assigned to full proposals. |