A timeline of the Southern SARE Producer Grants, from the release of the Call for Proposals to the funding selection:
- The Producer Grant Committee reviews and approves the Call for Proposals at the summer Administrative Council meeting each August.
- The Southern SARE Producer Grant Call for Proposals opens in September, generally after Labor Day. Applicants have 9 weeks to submit a proposal. Application deadline is early November.
- Once the grant closes, the Producer Grant Committee is assigned to review proposals in November. Reviewers are randomly assigned a set number of proposals to review, and follow a review criteria and scoring system. The review process generally takes 9 weeks. The review deadline is in mid-January.
- Once the review deadline closes, the Producer Grant Committee meets virtually to discuss the highest scoring proposals and determines which proposals should be brought forth the Administrative Council for funding. The virtual meeting takes place the end of January, ahead of the winter Administrative Council meeting in February.
- If additional discussions are required, the Producer Grant Committee meets at the subcommittee meeting during the winter Administrative Council meeting. Final recommendations are made and the slate of proposals selected for funding are presented to the full Administrative Council during the winter meeting in February. Proposals are discussed and voted for funding.
- All grant applicants are notified after the Administrative Council meeting (by March) of the status of their proposal. Each applicant receives a copy of the reviewer comments.
- Funded Producer Grant projects begin April 1.
| January | February | March | April | August | September | October | November | December |
| Producer Grant Committee review deadline mid-month. Committee meets virtually end of month to discuss proposals and make funding selections. | Producer Grant Committee finalizes selections (if needed) at subcommittee meeting during the winter Administrative Council meeting. Committee makes recommendations to full AC. AC discusses and votes to fund recommended proposals. | Producer Grant applicants notified of funding status. Reviewer comments provided. | Funded Producer Grant projects begin April 1. | Producer Grant Committee approves Call for Proposals. | Producer Grant Call for Proposals are released, generally after Labor Day. | Producer Grants Call for Proposals are open. | Producer Grant deadline early Nov. Producer Grant Committee assigned to review proposals. | Producer Grant Committee proposal review process. |